Are you looking to further your career in Office Administration and Accounting? Nimlok Chicago is currently seeking a motivated, self-starting professional to fill the Office Administrator position.

The Office Administrator will perform a variety of Administrative and Accounting tasks to support the Finance and Account Management departments. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills and be able to work independently.

RESPONSIBILITIES:

• Monitor incoming digital and paper Accounts Payable bills and communications, and record, save and verify bills against PO’s. Maintain up-to-date vendor records.
• American Express: Approve transactions entered by cardholders. Review for accuracy, completeness and proper coding to correct accounts.
• Enter weekly expense reports with corresponding receipts related to tradeshow project activities.
• Work on delegated reconciliations and responsibilities given by the Bookkeeper.
• Assist Production staff with data entry.
• Greet visitors with a kind, positive attitude and notify staff of their arrival.
• Ensure a clean and organized workplace, prepare office for client visits.
• Answer, forward, and screen incoming calls to the main office line.
• Qualify, record, and distribute leads to the Sales team.
• Sort and distribute mail.
• Monitor usage and order office supplies, including kitchen, bathroom, cleaning, and IT supplies.
• Purchase items for rental and stock inventories.
• Assist in onboarding new hires, including setting up IT services and workstation, desk, phone, and coordinating training schedule.
• Main contact with phone company.
• Main contact with outsourced IT firm.
• Water plants.

REQUIREMENTS:

• High school diploma or equivalent required; associate or bachelor’s degree in Business or related field preferred.
• 3+ years prior experience as a receptionist or in a related field.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using accounting / ERP software.
• Ability to work independently with minimal supervision.
• Teachable and able to learn new skills and processes with appropriate training.
• Precise data entry.

BENEFITS:

• A competitive salary and annual bonus.
• A comprehensive benefits package including 401k program, health insurance, dental insurance, vision insurance, life insurance, disability insurance, tuition assistance, and paid time off.
• A supportive and collaborative work culture that values diversity and inclusion.
• A chance to grow your skills and advance your career with a growing exhibit house.